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Instructions for
Completing Form SPI P-223RS
GENERAL INSTRUCTIONS
Count Dates
Calculate and report enrollments as of the first school day of each
month, October through June.
Due Dates and
Routing of Form SPI P-223RS (Form P-223RS)
Submit forms to school district business offices on or before the 8th
day of each
month, October through June. Submit a separate form to each school district
sending Running Start students to the college/university. If actual
enrollments are
not available by the due date, submit estimates and submit a revised
form when
actual enrollments are known. Submit revised forms whenever errors are
discovered.
School districts must report enrollments
to the ESD by the 10th of each month.
The provisions of chapter 392-117 WAC, Timely
Reporting, apply to this form.
Failure to report by the due date or in the form required can result
in the
reduction or delay of state apportionment payments.
Purpose
Community and technical colleges, as well as Central Washington University,
Eastern Washington University, and Washington State University, if participating,
use this form to report Running Start students to school districts.
Running Start
students earn both high school and college credit for college courses.
Running
Start enrollment generates state basic education moneys, which are paid
to the
school district for transmittal to the college/university (less a 7
percent
administrative fee).
Enrollment Counts
To be counted, a student must:
- Be under 21 years of age at the beginning of the school
year.
- Be enrolled tuition-free.
- Be enrolled in a school district in Grade 11 or 12.
- Not have earned the credits required for a high school
diploma or received the high school diploma prior to the beginning
of the school year.
- Be enrolled in college-level courses on the count
date for which the student is earning high school graduation credit.
Limitations on Enrollment Counts
Do not report:
- A student who has dropped out, transferred to another
college, been
suspended or expelled, or not participated in instructional activities
on at least one college day during the current college quarter since
the last enrollment count date.
- Enrollment that generates state money for higher education
or adult education for the college.
- Summer enrollment. Pursuant to Running Start rules
(chapter 392-169 WAC), enrollment in a community or technical college
or a participating university is limited to the fall, winter, and
spring quarters.
Applicable Laws and Regulations
Funding for Running Start students is provided pursuant to RCW 28A.600.310
(as amended by Chapter 222, Laws of 1993). Rules governing the Running
Start
program are contained in chapter 392-169 WAC.
Documentation for Audit Purposes
Retain P-223RS reports for six years. Retain supporting documentation
until
completion of the Washington State Auditor’s Office examination
of the school
year. Documentation should show the student’s enrolled status
on the count date
and evidence of participation in college/university instruction since
the last
enrollment count date.
References
- See WAC 392-121-187 for rules governing technical college
directfunded
enrollment.
- See SPI Bulletin No. 49-03 School Apportionment and
Financial Services for additional guidelines and instructions on enrollment
reporting.
Questions
For additional information contact Kim Thompson,
OSPI, School Apportionment and Financial Services, at (360) 725-6306.
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DETAILED INSTRUCTIONS
On the lines provided, enter the college name, college
quarter (if applicable),
school district name, school district number, and month and year of
the
enrollment count (e.g., October 2003). Prepare a separate form for each
resident school district.
Enrollments
In the boxes provided, enter the number of eleventh and twelfth grade
enrolled
Running Start students and full-time equivalent (FTE) nonvocational
and
vocational enrollments on the count date.
Individual Enrolled Students
Report the name of each enrolled Running Start student on the monthly
count date.
Nonvocational and Vocational
Enrollment
Report nonvocational and vocational enrollments separately in the columns
provided. Report vocational enrollment only for courses in a vocational
approved program or track taught by a vocationally certified instructor.
Report the classification of instructional programs (CIP) codes in the
appropriate column.
Quarter Credits or Hours of
Enrollment
If classes are offered on a college quarter or semester hour basis,
enter the
number of college quarter credits in which the student is enrolled on
the count
date. Convert semester credits to quarter credits for reporting purposes
where
two semester credits convert to three quarter credits.
Otherwise, enter the number of hours per week that the
student is scheduled
to attend. See WAC 392-121-107 through 392-121-183 for guidelines for
counting enrolled hours. Enrolled hours include reasonable class change
passing time and exclude meal times.
Determining Full-Time Equivalent
(FTE)
Determine FTE based on college credits as follows:
Report 1.00 FTE for a student enrolled for 15 quarter
credit hours or more
on the count date. Report a partial FTE for a student enrolled as
a
Running Start student for less than 15 quarter credit hours. For example:
A student enrolled for 5 credit hours is counted as 0.33 FTE (5/15).
Determine FTE based on hours of enrollment as follows:
Report 1.00 FTE for a student enrolled for 25 hours
or more per week on
the count date. Report a partial FTE for a student enrolled for less
than
25 hours. For example: A student enrolled for 20 hours is reported
as
0.80 FTE (20/25).
Report FTE rounded to two decimal places (e.g.,
0.33, or 0.80).
Limitation on FTE Counts
Count no student as more than 1.00 FTE in any month (including combined
nonvocational and vocational FTE). For example: A student enrolled for
18
quarter credits is reported as 1.00 FTE.
Three Count Dates per Quarter
State funding is based on three count dates per college quarter. If
a college
quarter does not span three enrollment count dates, please contact Kim
Thompson, OSPI, School Apportionment and Financial Services at
(360) 725-6306.
Alternative Report Forms
A college/university may submit alternative (computer-generated) P-223RS
reports in lieu of the paper form provided if the
report:
- Displays all of the information required on Form P-223RS.
- Is signed by the authorized college/university official.
- Is acceptable to the school district.
Faxed reports are permitted if acceptable to the school
district.
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